Pay Calendar

Here you establish and build the pay calendar schedule(s). Existing pay calendars appear in the list on the lower part of your screen.

Click New Pay Calendar.
Assign a unique identifier as the Calendar ID (e.g., Bi-weekly).
Enter a brief description of the pay calendar.
Click to specify the days that are to be considered weekend days. For example, if a factory runs seven days per week, some employees may have Tuesday and Wednesday specified as their weekend days. This configuration is used to define the weekend for leave request purposes because a leave request can be configured to skip weekends.
Specify the calendar type by clicking the and choosing the pay frequency from the list:

Weekly – creates a weekly pay schedule
Biweekly – creates a pay schedule based on two-week intervals
Monthly – creates a monthly pay schedule
Semi-Monthly – creates a pay schedule that pays twice per month
Custom – creates a user-defined pay schedule

Specify the Pay Calendar Start Day. Click the and choose the day that is to be treated as the first day of the week. For example, this setting is used by weekly overtime rules to determine the first day of the week. For Time Card, Accruals and Leave Request popup calendars, if the configuration Preferences/Use Week Begin Date is set to Yes, the Pay Calendar Start Day setting is used for the start day of the calendar.
If this is a weekly or biweekly pay calendar, specify the Normal Pay Week Day. Click the and choose the weekday on which paychecks are to be distributed.

If this is a semi-monthly pay calendar, specify the Period Two Start Day by selecting the day of the month on which the second period of the month begins. Type the day of the month into this field (normally the 15th or 16th of the month; the semi-monthly pay calendar is assumed to begin on the 1st day of the month). Semi-monthly pay calendars that begin on any other day of the month are configured as custom pay calendars.

To set the Year Start (weekly & biweekly only) click the and select the date that this schedule begins. You may also enter this date manually; be aware that the computer’s Regional Settings must match this format.

Note: the pop-up calendar allows a range of ten years. To set a start date beyond ten years you must enter the start date manually.

Specify the number of Offset Days by typing that value into the Offset Days text box. This setting is used for Workflow Notification. Offset Days is the number of days after the end of the pay period that the Workflow Notification will start being produced. The unapproved time card messages (ee and sup) use this setting.
Click Save to save the new pay calendar. Clicking this option makes visible a tab on which to define the pay periods for the new pay calendar.

Click Save and New to save the pay calendar and enter a new calendar.

Click Save and Close to save the pay calendar and close the new pay calendar dialog.

Double click anywhere on a pay calendar's display line to open the pay calendar dialog. If the calendar you want to edit does not appear on screen, you can locate it one of three ways:

Enter the name (or first few letters) of the Calendar ID in the Find Pay Calendar box and click Go.

Using the alphabet-bar at the bottom of the screen, click the first letter of the Calendar ID to return pay calendars that start with that letter. Click # to return records that begin with a number. Click All to return all pay calendars.

Make necessary changes to the calendar. For information on the fields, see create a new pay calendar in the section above.

Click Save to save the edited pay calendar. Clicking this option makes visible a tab on which to define the pay periods for the edited pay calendar.

Click Save and New to save your changes and enter a new calendar.

Click Save and Close to save your changes and close the pay calendar dialog.

Double click anywhere on a pay calendar's display line to open the pay calendar dialog. If the calendar you want to edit does not appear on screen, you can locate it one of two ways:

Enter the name (or first few letters) of the Calendar ID in the Find Pay Calendar box and click Go.
Using the alphabet-bar at the bottom of the screen, click the first letter of the Calendar ID to return pay calendars that start with that letter. Click All to return all pay calendars.

Click on the Calendar Periods tab.
Click and select the calendar year you want to build, and click Build.
After the schedule is built, verify that the last pay period of the year is correct.
Repeat steps 3 and 4 for each year for you want to build schedules.

Click Save to save the edited pay calendar.

Click Save and New to save your changes and enter a new calendar.

Click Save and Close to save your changes and close the pay calendar dialog.

Click on the pay calendar(s) you want to delete. If a calendar you want to delete does not appear on screen, you can locate it one of three ways:

Enter the name (or first few letters) of the Pay Calendar ID in the Find Pay Calendar box and click Go.
Using the alphabet-bar at the bottom of the screen, click the first letter of the Pay Calendar ID to return pay calendars that start with that letter. Click # to return records that begin with a number. Click All to return all pay calendars.

Click Delete Pay Calendar.

Note: A pay calendar cannot be deleted if it is associated with a pay group.

If a calendar you want to view does not appear on screen, you can locate it one of three ways:

Enter the name (or first few letters) of the Pay Calendar ID in the Find Pay Calendar box and click Go.
Using the alphabet-bar at the bottom of the screen, click the first letter of the Pay Calendar ID to return pay calendars that start with that letter. Click # to return records that begin with a number. Click All to return all pay calendars.

With the calendar listed, double click on the pay calendar of choice.
Select the Calendar Periods tab. Click next to the year and select the calendar year you want to view.
When selecting a different year, the display will automatically refresh with that year's pay calendar periods.
A blank screen displays if there are not existing periods defined for that year.