Entering a New Leave Request

How to get to this page: Leave Requests tab

Prior to adding a new leave request you can check your accrual balances which are displayed at the bottom of the screen. The Future Leave Request column displays hours associated with your future leave requests having the status of approved.

  1. On the Leave Request screen, click New Leave Request. The Leave Requests: New dialog appears.
  2. Enter the Begin Date and End Date of your new leave request in the corresponding date box. You can enter the dates manually, or simply click to choose the dates from the pop-up calendar.

Note: If weekdays and/or holidays do not factor into your schedule and accruals balances, leave the Skip Weekend and Skip Holidays fields checked (default).

  1. Click to select a Pay Type from the pop-up list.
  2. Click to select a  Reason from the pop-up list.
  3. Click to enter the number of Hours and/or Minutes (in 15 minute increments) you are requesting per day. To specify a time range, click to place a check mark next to Specific Time and click to select From and To times from the corresponding drop-down lists. Depending on how Leave Requests are configured, you may be able to request more hours than you have available in your accrual balance, The system will display an error message if you are not allowed to request more hours than you have.
  4. You can provide notes in the Comments box. If you do enter comments, select either Single Day to apply the comments to the first day in the date range or select All Days to apply the comments to all days.
  5. Click Save and Close to save your request. A warning message appears: Selecting Save and Close will save your request as intended and will require future action to submit to your supervisor. Click OK in the warning window to confirm saving the request. Click Submit and Close to send the request to your supervisor. Click Cancel to close the warning window.

Saving your request does not submit it to your supervisor. When you save a request, the status of the request becomes Intended. You can view, modify, delete, and submit your intended requests on the Leave Requests main screen.

Click Submit and Close to save your request and immediately submit it to your supervisor for review.

Once a leave request is approved, the LR Hrs row on the time card displays approved leave requests in hours for the current pay period. This lets you know that you have approved requests for this pay period so that you don't enter the same request twice.

Note: When entering a leave request prior to the current day, the request is validated against your available accrual time (assuming time cards are calculated daily) to ensure that sufficient hours are available for the selected accrual type(s). If sufficient hours are not available, an error message is displayed. If you are entering a leave request for the current day or future day(s), the request is not validated because the system does not calculate projected accrual balances. Therefore, leave requests for both current and future days are submitted without validation.