Global Miscellaneous Pay (Supervisors)

How to get to this page: Time Card tab > Global Miscellaneous Pay

The Global Miscellaneous Pay feature allows supervisors to make pay adjustments for all employees or a group of employees.

1. On the Time Card tab, click Global Miscellaneous Pay. The Global Misc Pay dialog appears.
2. To execute a global approval by one or more departments, click Department the Select button to choose the department(s) from the pop-up list.

To execute a global approval by one or more employees, click Employee the Select button to choose the employee(s) from the pop-up list.

To execute a global approval by all employees, click All.

Note: The number in red displayed adjacent to the Select button indicates the number of selections you made.

3. Enter the Adjustment Date, or click to choose the period date from the pop-up calendar.
4. Select the Pay Type to which you want this Misc Pay entry assigned by clicking and in the pop-up dialog choosing from the list of available pay types.
5. Specify the Hours to Pay by choosing and setting up one of the following three options:
• Fixed Amount – use the arrow buttons to enter the fixed number of hours to be paid in this adjustment. The range is a minimum of .01 hours to a maximum of 24 hours.
• Employee Field – choose either Scheduled Hours or Holiday Hours; the adjustment is based on the employee's number of scheduled hours or holiday hours (normally 8 hours in a 40-hour week).
• Employee Field/Fixed Amount – the system looks first for the employee field record. If no specified number of scheduled or holiday hours are found in the employee profile, the number of fixed hours you enter is used (see Fixed Amount above).

Note: You can make a negative adjustment for any of these options by selecting the Reversal (-)Entry? check box.

6. Comments (optional): Enter comments in the comments text box. Note that User-defined fields (fields unique to your organization) appear to the right of the Comments field.
7. Exception Code (optional): Enter an exception code by clicking the search button and in the pop-up dialog choosing the appropriate exception code.
8. Reason Code (optional): Enter a reason code by clicking the search button in the pop-up dialog selecting the appropriate reason code.
9. Select Job ID (optional): Assign a job number by selecting the appropriate job. Note that, depending on your system configuration, this field is either a pop-up window with a list of Job ID's, or a window with a search feature. To use the search feature, select either ID or Description from the drop-down list and enter at least part of the ID/Description. Click Search to display all matching jobs, click to choose the appropriate job, and click OK.
10. Department Transfer? (optional): Enter a position different from the employee's Home position by clicking the Department Transfer? check box and next the Pos Worked field displays where you can select the search button to choose the appropriate position.
11. Click OK to process the miscellaneous pay adjustment.