Miscellaneous Pay
How to get to this page:
Time Card tab > Edit Time Card > Misc Pay
Miscellaneous Pay adjustments can be made to
a time card. Typical adjustments include sick time, vacation time, and
jury duty. Employees may or may not have the security rights to access
this function. Supervisors can make adjustments to all employees or a
group of employees at one time by using the Global
Miscellaneous Pay feature.
Find
employee time card (supervisors)
If the employee time card you want to edit
does not appear on screen (List tab),
you can locate it one of three ways:
- Specify Search On criteria—click
and choose employee name, employee ID number, or social
security number. Enter the search string in the Find
Employee box and click Go. Note
that if you enter only the first few characters of a search string prior
to clicking Go, all employees having those characters in the specified
search are returned.
- Using the
alphabet-bar at the bottom of the screen, click the first
letter of the employee's last name to return the time cards of
employees whose last name starts with that letter. Click All
to return all employee time cards.
- Click and choose to filter on employee Status.
- To open the
time card, double-click anywhere on the time
card's display line. The employee's current time card opens in
a new window. To specify a different pay
period, use the pop-up calendar or arrow keys to enter that date.
- On
the tool-bar on the top of the time card, click Misc
Pay.
- Click the Insert New Row button to create a new entry. To edit an existing entry either double click on the row, or click on the row and click the Edit Row button.
- Enter the following information
for each Misc Pay entry you want to create or edit:
Day:
Click the calendar icon and select the day that you want to assign the Misc Pay entry. The calendar only allows selection of days in the current pay period.
Pay Type: Select the pay type to assign to this Misc Pay entry. Optionally, typing in the text field displays only pay types containing the entered text.
Hours or Amount: Enter either the number of
hours in the Hours field (use decimals for partial hours, e.g. 8.25) or
a dollar amount in the Amount field.
Position/Department
(optional): This field is only required if assigning the Misc Pay entry outside of the employee's home hierarchy. Optionally, typing in the text field displays on positions/departments that contain the entered text. Note that this field displays either ID or Description based on the Time Card user preference. For complex hierarchy structures, click the magnifying glass icon to display the Advanced Hierarchy Lookup screen. The lookup screen allows for selection from all levels of the hierarchy.
Exception
Code
, Override
Code, and Reason
Code are optional fields and each may be filtered by typing in the text field.
Job
(optional): The entry type for this field depends on the Time Card Job Entry system setting. If set to Select from List, the Job field will contain a selection, which if filterable like the other selection lists. Otherwise, the Job field is a simple text field.
Comments
(optional): Enter comments for the Misc Pay entry. These comments are visible on the Misc Pay screen and available for reporting purposes.
User-defined Fields (optional): These custom fields appear after the Comments field.
Tip: Use the Fill Down option
on the menu bar to copy an employee's Misc Pay for the following successive days. Click the entry to be copied and click Fill Down. This will display a pop-up window to configure the number of entries to be produced (one entry per consecutive day). Click OK to complete the process.
- Click Save
to save the miscellaneous pay entry.